Hong Kong Company Secretary Services

Every Hong Kong company is required to appoint a company secretary. Explore the business advantages you can gain by choosing Dingxin's company secretary services!

Why Do I Have to Have a Company Secretary?

A ‘company secretary’ in a Hong Kong company is not a personal assistant as most people might think. The Hong Kong company secretary is not an optional position; it is a statutory requirement under the Companies Ordinance for all companies registered in Hong Kong. A company secretary in Hong Kong isn't just about managing day-to-day schedules, receiving clients and phone calls. Above all, a Hong Kong company secretary will ensure compliance with the legal requirements of government legislation and maintain records, including documentary filings that are legally required.

 

According to Hong Kong’s company registration law, apart from the general regulations, the following requirements regarding company secretary need to be met for a successful company registration:

  • Every limited company must hire an individual or a corporate entity to serve as the company secretary.
  • The company secretary can be an individual who ordinarily resides in Hong Kong (however, this person does not have to be a permanent resident of Hong Kong), or a company, a trust, or a licensed service provider registered in Hong Kong.
  • The sole director of a Hong Kong company cannot serve as the company secretary at the same time. A third party must be appointed in the case of a sole director.
  • Either the shareholder or the director can be appointed as the Hong Kong company secretary if they are not the same person.

What can Dingxin’s Company Secretary Services Bring to You?

As mentioned above, a company secretary of a Hong Kong company is not just an assistant. By choosing Dingxin’s Hong Kong company secretary services, you will get the chance to enjoy a range of administrative support helping you to meet the legal compliance requirements for companies registered in Hong Kong by performing the following responsibilities:

1. Company Registration and Legal Compliance

  • Providing necessary assistance to the Hong Kong company registration procedure (document preparation and submission, etc.);
  • Handling the annual auditing, inspection, and compliance for Hong Kong companies;

2. Statutory Secretarial Services

  • Acting as the company’s statutory secretary, ensuring compliance with the Hong Kong Companies Ordinance;
  • Maintaining and updating the company’s statutory records;

3. Company Meeting Arrangement

  • Assisting in arranging shareholder meetings and board meetings;
  • Handling the signing and filing of company resolutions;

4.  Address and Communication Services

  • Providing a registered office address in Hong Kong to receive statutory documents and mail;
  • Managing mail forwarding and document handling;

5. Financial and Tax Services

  • Assisting the company with tax filings, auditing arrangements, and preparation of financial statements;
  • Ensuring tax compliance with Hong Kong regulations;

Dingxin’s Comprehensive Hong Kong Company Services

  • Hong Kong Bookkeeping, Accounting, and Annual Auditing: ensure your business remains compliant with local regulations, including accurate financial record-keeping, preparation of financial statements, and conducting annual audits to meet statutory requirements. With Dingxin's professional support, businesses can streamline tax filings, maintain transparency, and optimize financial operations for sustainable growth.
  • Hong Kong Company Registration and WF Account Opening: our Hong Kong Company Registration and WF Account Opening services streamline the process of establishing a business and setting up an international payment account in Hong Kong within one business day. These services are ideal for startups and SMEs seeking efficient, compliant solutions for company formation and cross-border transactions.
  • Hong Kong Bank Account Opening: Hong Kong Company Registration and WF Account Opening services simplify the process of starting a business and setting up an international payment account in Hong Kong within one business day. Ideal for startups and SMEs, these services provide efficient and compliant solutions for company formation and international transactions.

Frequently Asked Questions

Still have a question? No worries! We are glad to answer!

What are the consequences of not appointing a company secretary?

Under Hong Kong company law, failure to appoint a qualified company secretary results in the company being non-compliant, which could lead to fines or other legal consequences.

Can company secretary services be provided remotely in Hong Kong?

Yes, most company secretary service providers in Hong Kong can handle documents and administrative matters remotely. Most services can be completed via email or online systems without the need for face-to-face interaction.

Who can be a company secretary in Hong Kong?

A company secretary in Hong Kong can be an individual or a corporation, but they must be a Hong Kong resident or a licensed Trust and Corporate Service Provider.

Can I change a company secretary?

Yes, you can change your company secretary by notifying the Companies Registry and filing the required forms. Make sure that the new secretary meets all legal requirements.