Hong Kong Company Annual Maintenance

With Dingxin’s Hong Kong company annual maintenance services, you will be freed from the annoying compliance regulations and focus on what matters more!

Don’t Let the Annual Maintenance Requirements Bother You!

Operating and running a Hong Kong company requires your serious attention to the annual statutory maintenance requirements. In order to keep compliant with the local laws of Hong Kong, deep understanding, along with detailed management and planning, is important regarding the proper operation of your company in Hong Kong. 

 

Generally, all companies registered in Hong Kong will need to keep compliance with three major legal requirements: company information annual renewal, financial statement annual auditing, and employer’s return reporting. With Dingxin’s Hong Kong company annual maintenance services, you can now enjoy the professional services without worrying about the hassle of paperwork, allowing you to focus on the management and growth of your business.

Hong Kong Company Annual Renewal and Updates

In Hong Kong, companies must fulfill a series of statutory requirements annually to ensure that company information is properly disclosed and publicized, including the renewal of legal incorporation documents and company secretary information. Our comprehensive annual maintenance services cover the following items that need to be renewed each year:

  • Registered Address Renewal: We provide and annually update a legal registered address for your company. This will ensure that your company has a valid registration or operation address all year round.
  • Company Secretary Services Renewal: A company secretary is important in terms of the operation of a Hong Kong company. Annual renewal of company secretary services to ensure compliance with the Hong Kong Companies Ordinance.
  • Business Registration Certificate Renewal: According to the regulations and laws of Hong Kong, information regarding Business Registration Certificate needs to be renewed to ensure the company’s continued legal operation.
  • Annual Return Filing: Preparation and timely filing of the company’s annual return to keep company information up to date.
  • Significant Controllers Register Renewal: Assistance with the annual renewal of the significant controllers register to meet regulatory requirements.
  • Government Renewal Fees: Dingxin’s services will include all relevant government renewal fees in our package, so that you will not need to worry about a missing item.

Hong Kong Company Annual Auditing Services

According to the requirements of the Hong Kong Companies Registry, all companies registered in Hong Kong must submit audited reports annually to disclose their financial statements for the previous year. Dingxin’s annual auditing service focuses on two key factors required by the Hong Kong government:

  • Issuance of audit reports by qualified CPAs: With a deep understanding of the Hong Kong Financial Reporting Standards, we will conduct an independent audit of your company’s financial statements and issue a detailed audit report by a licensed Hong Kong CPA. This report will highlight any potential issues while ensuring accuracy and compliance with the Inland Revenue Department.
  • Hong Kong Profits Tax Return Reporting: To ensure compliance with the taxation requirements in Hong Kong, we will assist you in filing your company Profits Tax Returns and submitting related forms within deadlines. Together with a detailed auditing report, the tax return will reflect the accurate situation of your Hong Kong company’s financial condition. Don’t forget that the profits earned from offshore business outside Hong Kong can enjoy tax exemptions! If you have never tried to apply for tax refund for offshore business in Hong Kong, please read our previous blog about this, and choose Dingxin’s annual maintenance services to apply for a tax refund during tax return reporting!

Annual Employer’s Return Maintenance

Employers are required to report the salaries and related income during a financial year, including wages, bonuses, allowances, benefits, and other relevant income earned by all employees. Serving as the basis for employees’ personal tax filing, the data will be provided to the Hong Kong Inland Revenue Department to accurately calculate the amount of salary tax each employee needs to pay.

  • Filing the Employer's Return: We assist your company in preparing and submitting the employer's return for each employee, ensuring accurate reporting of salary, benefits, and other related income in compliance with the regulations and requirements of the Hong Kong Inland Revenue Department.
  • Timely Submission to the Inland Revenue Department: We ensure that the employer's return is submitted to the Inland Revenue Department within the specified deadline, avoiding any penalties or legal consequences due to late submission.

Frequently Asked Questions

Still have a question? No worries! We are glad to answer!

What is Hong Kong company annual maintenance?

Hong Kong company annual maintenance refers to the statutory requirements and procedures that a company must fulfill each year, including submitting the annual return, financial reports, updating company registration details, and ensuring the company complies with Hong Kong laws and regulations.

When is the deadline for submitting the Annual Return?

A Hong Kong company is required to submit the annual return within 42 days after the anniversary of its incorporation. The filing deadline is based on the company’s incorporation date, and the return must be filed within 42 days after the anniversary date each year.

How to handle the annual financial audit of the company?

The company needs to appoint a Hong Kong-certified accountant to conduct the annual financial audit and submit the audited financial statements to the tax authorities. The financial statements must be submitted within nine months after the end of each financial year.

What are the consequences of failing to complete annual maintenance on time?

Failure to submit the annual return or complete the annual audit on time may result in the company being non-compliant, leading to fines, deregistration of the company, or other legal consequences.

Does the company need to hold annual board and shareholder meetings?

According to Hong Kong company law, a company must hold at least one shareholder meeting (Annual General Meeting, AGM) each year. The decisions made at the meeting must be documented, and the meeting minutes must be kept for record and compliance purposes.